Procurement

• Preparation of tender documents, including requests for proposals (RFPs), requests for quotations (RFQs), and invitation to tender (ITT) packages.
• Ensure compliance with tender requirements, including submission deadlines, formatting guidelines, and legal regulations.
• Provide support to the operations manager in the day-to-day running of the organization
• Work hand-in-hand with top management staff concerning work/operational issues and other activities
• Evaluate inspection reports and prepare invoices
• Generate operational reports for management as needed
• Conducted procurement planning
• Conduct inventory checks
• Processing of Payments
• Reporting to the operations manager about company processes and procedures
• Attended site visits
• Draw up reports regarding operations in the company and pass them to top management whenever requested.
• Contract Management
• Maintain a database of tender opportunities, including tracking key dates, status updates, and outcomes of past tenders

• Liaising with other departments within the organization to ensure projects are completed
• Managing plans for stock levels
• Negotiate prices with suppliers
• Writing reports and forecasting sales levels
• Research and identify new suppliers
• Purchase goods and services that the business needs
• Preparing budgets, cost analyses, and reports.
• Finalize purchase details of orders and deliveries
• Coordinate regular inventory audits
• Ensure purchases do not exceed budget