Administrator, HR Officer, Document Controller, Secretary, Receptionist,

• Typing letters and other documents as assigned by the Engineers, Technicians and other staff members;
• receive general staff complaints and queries relating to welfare and other matters on behalf of Resident Engineer
• Creating documentation for all new hired, and continue to build files accordance with HR protocol;
• calculating wages and overtime for seconded staff to Multiconsult JV Bergstan;
• overall Tax compliance for the Staff/calculating Tax Returns;
• updating all benefits information, while extending important knowledge pertaining to benefits to employees;
• Leave record reconciliations
• Liaison with Contractor on office access control and general security issues.
• handling confidential information and documents;
• responsible for the up-keep and reconciliation of Engineer’s office petty cash;
• filing electronically and manually in accordance with approved filing list;
• distribution of minutes to relevant staff members and other stakeholders;
• receiving, recording (electronically and manually) all correspondence e.g. Request for Inspection/Information, letters etc., addressed to the Engineer’s site office;
• checking if Request for Inspection and Information are returned to the Contractor well in time;
• sending correspondence to Contractor`s office, the Client (BIUST) and other stakeholders;
• compilation and submission of weekly vehicle inspections and mileage to the Resident Engineer;
• booking for services and maintenance at Motor Centre for vehicle used by Engineer`s staff;
• training of additional staff on company policies and procedures
• responsible for the up keeping of inventory of all equipment used by the Engineer’s staff e.g. survey equipment, office/house furniture and other equipment used by Engineer`s staff;
• liaison with the Resident Engineer and Assistant Engineer on all matters relating to the management of the Engineer’s office;
• booking accommodation for staff from Head Office;
• performing all travel and accommodation arrangements for the driver going for trips;
• performing all duties as assigned by the Engineer and assisting the Engineers with various tasks on daily basis;
• Honored my commitment and rarely called out of work;
• Built and nurtured positive relationships between fellow employees and Senior (organizing ISO talks once a week)
• Providing incoming client with refreshments and appropriate paperwork;
• Communicate with management and staff members to ensure the flow of information is accurate and effective
• Effectively following policies to provide support for the quality system during Botswana Bureau of Standards (ISO) audits
• Adhering to and enforcing company Policies and procedures related to document control
• Generally doing all Administrative duties of office site and managing all Documents of Site.

• Typing letters and other documents as assigned by the Engineer;
• receive general staff complaints and queries relating to welfare and other matters on behalf of Resident Engineer
• calculating wages and overtime for seconded staff to Multiconsult JV Bergstan,
• Effectively following policies to provide support for the quality system during Botswana Bureau of Standards (ISO) audits
• Adhering to and enforcing company Policies and procedures related to document control
• Supervision of other nontechnical/support staff and liason with Contractor on matters relating to security of premises, maintenance of offices and vehicles;
• handling confidential information and documents; responsible for the up-keep and reconciliation of Engineer’s office petty cash;
• filing electronically and manually in accordance with approved filing list;
• distribution of minutes to relevant staff members and other stakeholders;
• receiving all correspondence addressed to the Engineer’s site office;
• sending correspondence to Engineer’s office, the client (the Employer) and other stakeholders;
• compilation and submission of weekly vehicle inspections and mileage to the Resident Engineer;
• responsible for the up keeping of inventory of all equipment used by the Engineer’s staff;
• liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office;
• booking accommodation for staff from Head Office;
• performing all travel and accommodation arrangements for the driver going for trips;
• performing all duties as assigned by the Engineer;
• liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office.
• Communicate with management and staff members to ensure the flow of information is accurate and effective
• Generally doing all Administrative duties of office site and managing all Documents of Site.

• Overall management of the Engineer’s front office; typing letters and other documents as assigned by the Engineers; handling incoming and outgoing phone calls including fax receiving and transmission correspondence
• ordering of stationery and office consumables; filing in accordance with approved filing list;
• receive general staff complaints and queries relating to welfare and other matters on behalf of Resident Engineer
• responsible for the up-keep and reconciliation of Engineer’s office petty cash;
• Adhering to and enforcing company Policies and procedures related to document control
• drafting of internal, technical, progress and stakeholders meeting minutes;
• distribution of minutes to relevant staff members and other stakeholders;
• sending invitations of meetings to relevant stakeholders; arranging lunch during progress and stakeholders’ meetings;
• receiving all correspondence addressed to the Engineer’s site office;
• sending correspondence to Engineer’s office, the client (the Employer) and other stakeholders;
• compilation and submission of weekly vehicle inspections and mileage to the Resident Engineer;
• responsible for the up-keep and reconciliation of Engineer’s office petty cash;
• responsible for supervising office and house cleaners seconded to the Engineer’s staff;
• Generally doing all Administrative duties of office site and managing all Documents of Site.
• liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office.
• Communicate with management and staff members to ensure the flow of information is accurate and effective
• Generally doing all Administrative duties of office site and managing all Documents of Site.

• handling incoming and outgoing phone calls including fax receiving and transmission correspondence
• Typing letter and other documents as assigned by the Engineers;
• Adhering to and enforcing company Policies and procedures related to document control
• Filing, archiving, scanning, making copies, binding, laminating and photocopying, of all documents A4, A3 and all sizes as required (e.g Interim Payment Certificate, Drawings, Reports, Letters etc) and faxing documents;
• receive general staff complaints and queries relating to welfare and other matters on behalf of Resident Engineer
• Responsible for the up-keeping and reconciliation of Engineer’s office petty cash; creating invoices, filing receipts and dealing with all financial documentation of site;
• Taking Internal, Technical and Progress minutes and preparing them before the meeting; receiving and sending e-mails;
• Preparing for meetings (arranging venue and refreshments for site meetings); attending visitors; handling confidential information and documents;
• Managing Driver, and all the cleaners for Engineer’s offices and houses;
• Checking IPC; preparing monthly report and annual report with the Resident Engineer;
• Managing project vehicle;
• Managing incoming and outgoing correspondence from the Contractor, clients and other departments; managing and distributing stationery and protective clothing to workers;
• Assisted the Resident Engineer with various tasks on daily basis;
• Performing all office duties as assigned by the Resident Engineer;
• Generally doing all Administrative duties of office site;
• Liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office.
• Communicate with management and staff members to ensure the flow of information is accurate and effective
• Generally doing all Administrative duties of office site and managing all Documents of Site.

• handling incoming and outgoing phone calls including fax receiving and transmission correspondence
• typing (e.g memo, letters, savingrams, minutes etc); preparing minutes of staff meeting and site meeting;
• Adhering to and enforcing company Policies and procedures related to document control
• maintaining filling system (hard copies and soft copies);
• making copies and faxing; binding reports on site eg SHE report, Engineers Report, Material’s Engineer’s report etc.; receiving and sending mails;
• responsible for the up-keep and reconciliation of Engineer’s office petty cash;
• preparing for meetings (arranging venue and refreshments for site meetings);
• attending to visitors; handling confidential information and documents;
• calculating overtimes, telephone bills, annual leave for technicians and engineers;
• calculating wages and overtime for seconded staff to Herbco;
• managing cleaners for Engineer’s offices and houses; checking IPC;
• preparing monthly report and annual report with the Resident Engineer;
• managing project vehicle;
• managing incoming and outgoing correspondence from the contractor, clients and other departments;
• managing and distributing stationery and protective clothing to workers; bookings (tickets and hotels);
• performing all travel and accommodation arrangements for the drivers going for trips;
• receive general staff complaints and queries relating to welfare and other matters on behalf of Resident Engineer
• Generally doing all Administrative duties of office site;
• performing office duties as assigned by the Resident Engineer;
• Communicate with management and staff members to ensure the flow of information is accurate and effective
• liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office

• Preparing invoices for clients and checking payments from clients; calculating and managing the worker’s salaries;
• handling incoming and outgoing phone calls including fax receiving and transmission correspondence
• managing stock in the shop; receiving calls and making calls for clients;
• managing MD’s diary and attending to visitors;
• taking minutes and compiling and distributing agendas of meetings;
• maintaining filling system;
• performing all travel and accommodation arrangements for drivers going for trips.