Research manager/coordinator

1. Assist with the coordination, design, development of tools and implementation of research project activities.
2. Organize stakeholders’ meetings and compile reports.
3. Draft budgets for different activities according to the grant’s agreement and request for funds.
4. Takes part in writing ethical review applications, following up annual renewals and study protocol amendments.
5. Participate in training and field supervision of Research Assistants and university fellows to ensure that protocol requirements are fulfilled.
6. Oversee data management and analysis including regular quality checks.
7. Ensures accuracy, accessibility and confidentiality of study files and subject records.
8. Ensure completion of all activities related to baseline assessments, operational research, monitoring and mid-term and final evaluation of the project.
9. Organise weekly meetings with the core team to give an update on the progress and challenges faced.
10. Track progress against targets and document the study process
11. Prepare progress reports and all documents related to stakeholders’ engagements.
12. Participate in University-wide activities such as teaching and supervision of students as may be requested from time to time
13. Participate in grant writing as may be requested from time to time
14. Participate in research coordination meetings, provide regular updates on research activities and establish effective communication with all team members.
15. Contributes to the drafting and editing of grants, study proposals, research materials, study results/reports and peer-reviewed journal articles.
16. Report writing according to the GIZ policy.
17. Any other duties that may be assigned by the PI

• Track and communicate updates as regards to the ethical approvals to the study team conducting over 10 clinical trials.
• Prepare and submit protocols and reports to the various Institutional Review Boards and to the National Regulatory bodies.
• Ensure that all locally approved protocols, approved Letters of amendments and Clarification memos are registered on the DAIDS/RSC Protocol Registration website in a timely manner
• Amend consent forms and develop Standard Operating Procedures (SOPs)
• Maintain all regulatory files updated and ensure that they are kept locked and confidential.
• Coordinate Good Clinical Practice and Human Subject Protection trainings and ensure that these certificates received are kept and renewed in a timely manner.
• Ensure that the data collected is kept locked and confidential.
• Report and update the study staff of any change in the National Research policy and the different Health Policies
• Report the adverse events to DAIDS in an expedited manner and any amendments to the respective Institutional Review Boards and ensure that the Informed consents are up to date
• Prepare for the monitoring visits and followup on all the pending issues.
• Coordinate the drafting and submissions of the annual reports of the different protocols to the IRBs.
• Coordinate travel arrangements for staff travelling for annual meetings.
• Review the Regulatory Files for all studies and ensure that regulatory documents like the 1572, CVs, SOPs etc are updated.
• Keep a tracking table log for all the studies to ensure that am updated on the renewal dates.
• Ensure that cvs are updated and filed.
• Perform any other duties as assigned by the Program Coordinator

• Updated databases and the medical school website with new information regarding research in the faculty of Medicine in consultation with the Deputy Dean for Research and the Research Coordinator,
• Gave guidance to the Masters Students and Researchers and clinicians before they submitted their documents for review.
• Organized Research Ethics trainings for the researchers.
• Prepared minutes and official documents of the IRB and Higher Degree committee meetings.
• Received, filed and ensured proper storage of all documents of the research office.
• Attended to queries from students, university staff and other researchers about the activities of the research coordination office.
• Coordinated invitations of IRB and Higher Degree committee meetings.
• Assisted the research coordinator in preparation and coordination of logistical issues regarding activities of the research office.